Features

Everything you need to run a martial arts club efficiently, from day-to-day administration to emergency preparedness.

Student Management

Register, organise and manage club members with a clear, structured system built for martial arts clubs.

Complete student profiles with contact and emergency details
Membership status tracking and renewal reminders
Grade history and progression records
Consent and medical information management
Search, filter and group students by class or grade
Trial membership support with automatic expiry alerts

QR Attendance

Fast check-in and accurate attendance records using QR codes — ideal for busy class sessions.

Generate unique QR codes for each student
Quick scan check-in at the start of class
Manual attendance entry when needed
Attendance history per student and per class
Identify students with no recent attendance
Works offline during normal club sessions

Grading Management

Track eligibility, decisions and grade progression from white belt through to black belt and beyond.

Define grading criteria and minimum requirements
Automatic eligibility suggestions based on attendance and time
Record grading decisions and examiner notes
Generate grading lists and certificates
Track students awaiting grading decisions
Historical grading records for every student

Club Health Dashboard

Understand how your club is operating at a glance. See what needs attention without searching through records.

Summary cards: active students, attendance, gradings due
Visual charts for attendance trends and membership movement
Grade distribution and class comparison views
Items to Review list highlighting action needed
Membership expiry and trial ending alerts
Missing information flags for compliance

Instructor Tools

Manage instructors, classes and teaching activity across your club.

Instructor profiles with qualifications and DBS status
Class scheduling and assignment
Track which instructors teach which classes
Instructor attendance and activity records
Assistant instructor management
Cover arrangements and substitute tracking

Emergency Register

Instant access to attendance and emergency information when it matters most.

Live view of who is currently present at the club
Emergency contact details readily accessible
Medical and allergy information where recorded
Print-friendly emergency register format
PIN-protected access for sensitive information
Available even when internet access is limited

Event Management

Manage courses, gradings, competitions and seminars alongside your regular club operations.

Create and schedule club events
Register participants and track attendance
Event-specific grading workflows
Course and seminar management
Competition entry tracking
Event reports and attendance exports

Reports and Exports

Create printable, PDF and CSV reports for administration, gradings and record keeping.

Student lists filtered by grade, class or status
Attendance reports for any date range
Grading reports and certificate printing
Membership and financial summaries
Export to CSV for further analysis
Customisable report templates

Ready to try BiBo Club?

Download the free Preview Edition or purchase the Full Version today.

Download Preview Buy Full Version — £79